Interleges® is an international association of independent law firms. Each member firm in Interleges® is solely responsible for its own work and legal or other business activities so that no other member firm or Interleges® itself shall have any liability in respect of such work or legal and other business activities.
Interleges® collects, uses and is responsible for certain personal information about you when you send an enquiry on this website. When we collect such personal information about you we are subject to the General Data Protection Regulation (GDPR), which applies across the European Union (including in the United Kingdom) and we are responsible as ‘controller’ of that personal information for the purposes of those laws.
It would be helpful to start by explaining some key terms used in this policy:
Any information relating to an identified or identifiable individual
Special category personal information
Personal information revealing racial or ethnic origin, political opinions, religious beliefs, philosophical beliefs or trade union membership
Genetic and biometric data
Data concerning health, sex life or sexual orientation
Personal information we collect about you
If you visit this website simply to browse, Interleges® does not collect any personal information from you, other than information from cookies information from cookies, which cookies information does not in itself identify the individual user, just the computer used.
If you wish to send an enquiry through this website, you will be required to give your name and e-mail address. You may also provide us with the name of your business or organisation or certain personal information in the message you submit with your website enquiry.
This personal information will be used by Interleges® or its officers or member firms to fulfil your enquiry or contact you about your enquiry or send you other relevant information. Such information will not be disclosed or used to contact you in the future, except to fulfil the above uses and deal with your enquiry. Interleges® may need to transfer information to different countries to fulfil the above uses.
How your personal information is collected
We collect your personal information directly from you when you submit your enquiry through this website. However, we may also collect information:
- from publicly accessible sources, e.g. Companies Registrars, internet searches, etc.;
How and why we use your personal information
Under data protection law, we can only use your personal information if we have a proper reason for doing so, e.g.:
- to comply with our legal and regulatory obligations;
- for the performance of our contract with you or to take steps at your request before entering into a contract;
- for our legitimate interests or those of a third party; or
- where you have given consent.
A legitimate interest is when we have a business or commercial reason to use your information, so long as this is not overridden by your own rights and interests.
The table below explains what we use (process) your personal information for and our reasons for doing so:
|What we use your personal information for||Our reasons|
|To enable Interleges® or its officers or member firms to fulfil your enquiry or contact you about your enquiry or|
send you other relevant information
|For the performance of our contract with you or to take steps at your request before entering into a contract.|
For our legitimate interests or those of our officers or member firms to enable us to:
· respond to your enquiry;
· provide referral services to our Member Firms; and
· keep our records updated and to better understand those who use our services (including member firms).
|Operational reasons, such as improving efficiency, training and quality control||For our legitimate interests or those of a third party, i.e. to be as efficient as we can so we can deliver the best service for you at the best price|
|Ensuring the confidentiality of commercially sensitive information||To comply with our legal and regulatory obligations|
|Statistical analysis to help us manage our association, e.g. in relation to our customer base, services range or other efficiency measures||For our legitimate interests or those of a third party, i.e. to be as efficient as we can so we can deliver the best service for you at the best price|
The above table does not apply to special category personal information, which we will only process with your explicit consent.
We will not use the personal information you submit via your enquiry on this website to send you updates (by email, text message, telephone or post) about our services.
We will always treat your personal information with the utmost respect and never sell or share it with other organisations outside Interleges® for marketing purposes.
Who we share your personal information with
This personal information is required to enable Interleges® or its officers or member firms to fulfil your enquiry or contact you about your enquiry or send you other relevant information. Such information will not be disclosed or used to contact you in the future, except to fulfil the above uses. Interleges® may need to transfer information to different countries to fulfil the above uses.
We will share your personal information with:
- the relevant member firms and the personnel in the member firms within Interleges® or with its officers to fulfil your enquiry or contact you about your enquiry or send you other relevant information;
- service providers and third parties who help us run our association, for example, IT services, website hosts, internet service providers;
- professional advisers acting as processors or joint controllers including lawyers, bankers, auditors and insurers who provide consultancy, banking, legal, insurance and accounting services which may be required to fulfil your enquiry;
- analytics and search engine providers that assist us in the improvement and optimisation of the Website; and
- government or other law enforcement agencies, in connection with the investigation of unlawful activities or for other legal reasons (this may include your location information).
We only allow our service providers to handle your personal information if we are satisfied they take appropriate measures to protect your personal information. We also impose contractual obligations on service providers relating to ensure they can only use your personal information to provide services to us and to you.
We may disclose and exchange information with law enforcement agencies and regulatory bodies to comply with our legal and regulatory obligations.
We may also need to share some personal information with other parties, such as potential new member firms.
As Interleges® has member law firms globally, we may need to transfer information to different countries where our member firms are located in order to fulfil your enquiry or contact you about your enquiry or send you other relevant information.
Where your personal information is held
The personal data that we collect from you may be transferred to, processed and stored by our member firms at destinations outside the European Economic Area (EEA). We also disclose personal data to our member firms and their personnel some of whom are outside the EEA. For more information, including on how we safeguard your personal information when this occurs, see below: ‘Transferring your personal information out of the EEA’.
How long your personal information will be kept
We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements or respond to any questions, complaints or claims made by you or on your behalf. To determine the appropriate retention period for personal data, we will consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.
In some circumstances we may anonymise your personal data so that it can no longer be associated with you, in which case we may use such information without further notice to you.
Even if you request that we erase your data, we may still need to keep it for the purposes of satisfying any legal, accounting, or reporting requirements or may keep it in a form that does not identify you. When it is no longer necessary to retain your personal information, we will delete or anonymise it.
Transferring your personal information out of the EEA
To fulfil your enquiry, it is sometimes necessary for us to share your personal information outside the European Economic Area (EEA), eg:
- with our member firms outside the EEA;
- with your and our service providers located outside the EEA;
- if you are based outside the EEA;
- where there is an international dimension to your enquiry or the services required to be provided to you.
These transfers are subject to special rules under European and UK data protection law.
The following countries to which we may transfer personal information have been assessed by the European Commission as providing an adequate level of protection for personal information: Andorra, Argentina, Canada (commercial organisations), Faroe Islands, Guernsey, Israel, Isle of Man, Jersey, New Zealand, Switzerland, Uruguay and the US (limited to the Privacy Shield framework).
Except for the countries listed above, other non-EEA countries do not have the same data protection laws as the United Kingdom and EEA.
You have the following rights, which you can exercise free of charge:
The right to be provided with a copy of your personal information (the right of access)
|Rectification||The right to require us to correct any mistakes in your personal information|
|To be forgotten||The right to require us to delete your personal information—in certain situations|
|Restriction of processing||The right to require us to restrict processing of your personal information—in certain circumstances, eg if you contest the accuracy of the data|
|Data portability||The right to receive the personal information you provided to us, in a structured, commonly used and machine-readable format and/or transmit that data to a third party—in certain situations|
|To object||The right to object:|
—at any time to your personal information being processed for direct marketing (including profiling);
—in certain other situations to our continued processing of your personal information, eg processing carried out for the purpose of our legitimate interests.
|Not to be subject to automated individual decision-making||The right not to be subject to a decision based solely on automated processing (including profiling) that produces legal effects concerning you or similarly significantly affects you|
For further information on each of those rights, including the circumstances in which they apply, please contact us via email at email@example.com or see the Guidance from the UK Information Commissioner’s Office (ICO) on individuals’ rights under the General Data Protection Regulation.
If you would like to exercise any of those rights, please:
- email us at firstname.lastname@example.org — see below: ‘How to contact us’; and
- let us have enough information to identify you (e.g. your full name and address);
- let us have proof of your identity and address (a copy of your driving licence or passport and a recent utility or credit card bill); and
- let us know what right you want to exercise and the information to which your request relates.
Keeping your personal information secure
All the information you provide us with is stored on secure servers. We will use appropriate technical and organisation measures to safeguard your personal data.
We maintain appropriate technical and organisational measures to ensure that an appropriate level of security in respect of all personal data we process. Unfortunately, the transmission of information via the internet is not completely secure. Although Interleges® will do its best to protect your personal data, Interleges® cannot guarantee the security of your data transmitted to this website; any transmission is at your own risk. Once Interleges® has received your information, it will use security features to try to prevent unauthorised access.
We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.
If you want detailed information from Get Safe Online on how to protect your information and your computers and devices against fraud, identity theft, viruses and many other online problems, please visit www.getsafeonline.org.
How to complain
We hope that we can resolve any query or concern you may raise about our use of your information.
The General Data Protection Regulation also gives you right to lodge a complaint with a supervisory authority, in particular in the European Union (or European Economic Area) state where you work, normally live or where any alleged infringement of data protection laws occurred. The supervisory authority in the UK is the Information Commissioner who may be contacted at https://ico.org.uk/concerns or telephone: 0303 123 1113.
Continued use of our website will signify that you agree to such changes.
How to contact us
What are cookies?
A cookie is a small text file which is placed onto your computer (or other electronic device) when you access our website to collect standard internet log information and visitor behaviour information.
Cookies allow websites to, among other things, store and keep track of the browsing activities of a user. Depending on the information they contain, and on how you operate your computer, cookies can be used to recognise a user.
There are two main types of cookie:
- Session cookies—these are deleted when you finish browsing a website and are not stored on your computer longer than this; and
- Persistent cookies—these are stored on your computer after you have finished using a website so that the website provider can remember your preferences the next time you use it
To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, visit www.allaboutcookies.org.
- recognise you whenever you visit this website (this speeds up your access to the website as you do not have to log in each time);
- obtain information about your preferences, online movements and use of the internet;
- carry out research and statistical analysis to help improve our content, products and services and to help us better understand our customer requirements and interests;
- target our marketing and advertising campaigns and those of our partners more effectively by providing interest-based advertisements that are personalised to your interests; and
- make your online experience more efficient and enjoyable.
The table below shows what cookies we use and why.
|Description||Type of cookie||Duration|
|_ga – used to distinguish users||Persistent||2 years|
|_gid – used to distinguish users||Persistent||24 hours|
|_gat – used for throttle date request rate||Persistent||1 minute|
|_gac_<property-id> – linking up Google adword account||Persistent||90 days|
How to turn off Cookies
For more information about cookies (including how to set your browser to reject cookies) please visit the website set up by the Interactive Advertising Bureau (Europe) at www.allaboutcookies.org or go to the Information Commissioner’s webpage on cookies: https://ico.org.uk/for-the-public/online/cookies/.